Formatting Related Shortcut Keys in MS Word

Formatting Related Shortcut Keys in MS Word

जब आप किसी Document पर कार्य करते हैं तो उसमे लिखे गए Matter में आपको कई प्रकार की Formatting करनी पड़ती हैं जैसे – Page Formatting और Text Formatting| Page Formatting के अंतर्गत paper Size, Layout, Orientation, Margin आप आते हैं | और Paragraph Formatting के अंतर्गत Alignment, margin, line spacing आदि आते हैं| वैसे तो यह सारी Formatting आप Tools से कर सकते हो परन्तु अपने कार्य को तेजी से करने के लिए हम Shortcut Keys का प्रयोग करते हैं जो निम्न हैं-

Format Character

To do this

Press

Open the Font dialog box to change the formatting of characters. Ctrl+D
Change the case of letters. Shift+F3
Format all letters as capitals. Ctrl+Shift+A
Apply bold formatting. Ctrl+B
Apply an underline. Ctrl+U
Underline words but not spaces. Ctrl+Shift+W
Double-underline text. Ctrl+Shift+D
Apply hidden text formatting. Ctrl+Shift+H
Apply italic formatting. Ctrl+I
Format letters as small capitals. Ctrl+Shift+K
Apply subscript formatting (automatic spacing). Ctrl+Equal Sign
Apply superscript formatting (automatic spacing). Ctrl+Shift+Plus Sign
Remove manual character formatting. Ctrl+Space bar
Change the selection to the Symbol font. Ctrl+Shift+Q

Change and Resize Font Size

To do this

Press

Open the Font dialog box to change the font. Ctrl+Shift+F
Increase the font size. Ctrl+Shift+>
Decrease the font size. Ctrl+Shift+<
Increase the font size by 1 point. Ctrl+]
Decrease the font size by 1 point. Ctrl+[

Copy Formatting

To do this

Press

Copy formatting from text. Ctrl+Shift+C
Apply copied formatting to text. Ctrl+Shift+V

Change Paragraph Alignment

To do this

Press

Switch a paragraph between centered and left-aligned. Ctrl+E
Switch a paragraph between justified and left-aligned. Ctrl+J
Switch a paragraph between right-aligned and left-aligned. Ctrl+R
Left align a paragraph. Ctrl+L
Indent a paragraph from the left. Ctrl+M
Remove a paragraph indent from the left. Ctrl+Shift+M
Create a hanging indent. Ctrl+T
Reduce a hanging indent. Ctrl+Shift+T
Remove paragraph formatting. Ctrl+Q

Copy and Review Text Format

To do this

Press

Display non printing characters. Ctrl+Shift+* (asterisk on numeric keypad does not work)
Review text formatting. Shift+F1 (then click the text with the formatting you want to review)
Copy formats. Ctrl+Shift+C
Paste formats. Ctrl+Shift+V

Set Line Spacing

To do this

Press

Single-space lines. Ctrl+1
Double-space lines. Ctrl+2
Set 1.5-line spacing. Ctrl+5
Add or remove one line space preceding a paragraph. Ctrl+0 (zero)

Apply Style to Paragraphs

To do this

Press

Open Apply Styles task pane. Ctrl+Shift+S
Open Styles task pane. Alt+Ctrl+Shift+S
Start Auto Format. Alt+Ctrl+K
Apply the Normal style. Ctrl+Shift+N
Apply the Heading 1 style. Alt+Ctrl+1
Apply the Heading 2 style. Alt+Ctrl+2
Apply the Heading 3 style. Alt+Ctrl+3

Insert Special Character

To insert this

Press

A field Ctrl+F9
A line break Shift+Enter
A page break Ctrl+Enter
A column break Ctrl+Shift+Enter
An em dash Alt+Ctrl+Minus Sign (on the numeric keypad)
An en dash Ctrl+Minus Sign (on the numeric keypad)
An optional hyphen Ctrl+Hyphen
A non breaking hyphen Ctrl+Shift+Hyphen
A non breaking space Ctrl+Shift+Space bar
The copyright symbol Alt+Ctrl+C
The registered trademark symbol Alt+Ctrl+R
The trademark symbol Alt+Ctrl+T
An ellipsis Alt+Ctrl+Period
A single opening quotation mark Ctrl+`(single quotation mark), `(single quotation mark)
A single closing quotation mark Ctrl+’ (single quotation mark), ‘ (single quotation mark)
Double opening quotation marks Ctrl+` (single quotation mark), Shift+’ (single quotation mark)
Double closing quotation marks Ctrl+’ (single quotation mark), Shift+’ (single quotation mark)
An Auto Text entry Enter (after you type the first few characters of the Auto Text entry name and when the Screen Tip appears)

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